Shipping orders to customers? Every package should include a clear packing slip so the receiver can check that everything arrived correctly. On this page, you can download 32 free professional packing slip templates in Word and Excel, including blank packing slips, packing list templates, packing slips with company logo, packing slips with return forms, itemized shipment packing slips, and simple packing slip formats for small businesses and online stores.
Every packing slip template comes with a preview image and a free download button. Pick a design, add your business name, logo, order details, and item list, then print it and place it inside or on the outside of the package. Along with the templates, this guide explains what a packing slip is, how it differs from an invoice, which details to include, and how to create one for your eCommerce or wholesale orders.
What is a Packing Slip Template?
A packing slip or a packing slip template is a business document that includes the list of items or goods in a package. Whenever a package is prepared to be delivered against an order from a customer or client, it is accompanied by a packing slip that contains all the necessary information relevant to that package. Usually, a packing slip is placed inside the package or can be pasted outside the package as well.
A packing slip sample is also known sometimes as a packing list, packaging slip, waybill, bill of the parcel, or shipping list. Usually, it contains the details and descriptions of the items delivered like the name of the product or products, quantity, weight, etc. However, you can choose to include whatever relevant information you want depending on your business.
Packing slip templates are legal business documents that are used for international as well as local shipment of goods. The main purpose of sending a packing slip along with a package is that the relevant logistic agencies and government authorities can easily understand and know about the details of the contents of a package that is being delivered.
Check out the given-below official packing slip templates that are easily accessible. Some of these templates are in MS WORD format and some of them are in MS EXCEL format. You can choose to download and use the templates in any format that suits you or fulfill your requirements.
Free Packing Slip Templates in Word Format
Sample Packing Slip Template
File Size: 19 KB
File Type: MS WORD
Detailed Packing List Template
File Size: 19 KB
File Type: MS WORD
Example Packing Slip Template
File Size: 19 KB
File Type: MS WORD
Company’s Packing Slip Template
File Size: 104 KB
File Type: MS WORD
Official Packing Slip Template
File Size: 37 KB
File Type: MS WORD
Packing Slip Template with Company Logo
File Size: 39 KB
File Type: MS WORD
Blank Packing Slip Template
File Size: 15 KB
File Type: MS WORD
Custom Packing Slip Template
File Size: 16 KB
File Type: MS WORD
Packing Slip Template with Return Form
File Size: 31 KB
File Type: MS WORD
Online Packing Slip Generator Template
File Size: 18 KB
File Type: MS WORD
Beautiful Style Packing Slip Template
File Size: 12 KB
File Type: MS WORD
Fillable Packing Slip Template
File Size: 22 KB
File Type: MS WORD
Packing Slip WORD Template
File Size: 15 KB
File Type: MS WORD
Editable Packing Slip Template
File Size: 35 KB
File Type: MS WORD
Office Packing Slip Template
File Size: 38 KB
File Type: MS WORD
Organization’s Packing Slip Template
File Size: 19 KB
File Type: MS WORD
Special Packing Slip Template
File Size: 24 KB
File Type: MS WORD
Difference Between an Invoice and a Packing Slip
Many times, an invoice and a packing slip are often confused. Many people think that though the packing slip also contains the details of products to be delivered, it is just the same as the invoice. Although a packing slip sample may seem similar to an invoice, it serves different purposes and that is why there are some differences between an invoice and a packing slip.
Invoice: An invoice is an official legal document of a business that is issued or generated at the time the sale of goods or products is made. It is issued to the person who is required to pay for the goods or services rendered. It contains important details like the name of the product or products, the quantity of the product or products ordered, per unit price, discount (if there is any), the total price of all the products, the total amount of invoice, calculation of any taxes, etc. The basic purpose of issuing an invoice is to demand the payment of goods or services rendered or delivered. If you need one, see our purchase invoice templates, or use a proforma invoice template to send a quote before the goods are shipped.
Packing slip: Just like an invoice, a packing slip is also a legal document of a business but its content and the purpose it serves are slightly different. Moreover, a packing slip is usually received by the person who is in charge of receiving the package that is being shipped or delivered. A packing slip is for such a person who receives the packages as well as confirms that the correct products or goods are delivered.
In addition to this, a packing slip is also used by logistic agencies or relevant government authorities like the customs office, so as to verify the details of the contents of a package via a packing slip sample. The main purpose of a packing slip is to check and verify that the goods or products that are delivered are actually in accordance with the items and details listed on a packing slip template.
Free Packing Slip Templates in Excel Format
Blank Packing List Outline Template
File Size: 12 KB
File Type: MS EXCEL
Usable Packing List Order Template
File Size: 10 KB
File Type: MS EXCEL
Packing Slip Template Excel Format
File Size: 8 KB
File Type: MS EXCEL
Practical Packing Slip Template
File Size: 13 KB
File Type: MS EXCEL
Packing Slip Template Illustration
File Size: 11 KB
File Type: MS EXCEL
Packing List Order Template
File Size: 10 KB
File Type: MS EXCEL
Packing Slip Template Example
File Size: 26 KB
File Type: MS EXCEL
Professional Packing Slip Template
File Size: 11 KB
File Type: MS EXCEL
Itemized Packing Slip Template
File Size: 10 KB
File Type: MS EXCEL
Personal Packing Slip Template
File Size: 26 KB
File Type: MS EXCEL
Online Company’s Packing Slip Template
File Size: 8 KB
File Type: MS EXCEL
Shipment Packing Slip Template
File Size: 8 KB
File Type: MS EXCEL
Standard Packing Slip Template
File Size: 22 KB
File Type: MS EXCEL
Basic Packing Slip Template
File Size: 17 KB
File Type: MS EXCEL
Packing Slip Template on Company Letterhead
File Size: 8 KB
File Type: MS EXCEL
Important Elements of a Packing Slip Template
Though there are many different types of packing slip templates available online but keep in mind that not every packing slip sample is suitable for you. So, if you want to use a packing slip template or want to make your own packing slip template, then make sure to check the following relevant details or include the following important elements in it.
- Your business or company logo.
- The registered name of your business or company.
- Title of the document in bigger bold letters. The title is usually the words, “Packing Slip” or “Packaging Slip”.
- Name of the sender in full.
- Other details of the sender like contact information and address.
- Name of the recipient in full.
- Other details of the recipient like contact information and address.
- Date the order is confirmed.
- Order number or invoice number.
- Packing slip number.
- Shipping address.
- Details of the package like name of the product or products, quantity, description, etc.
- Pricing details of the package (optional; many sellers leave prices off, especially for gift orders).
- Weight of the whole package.
- Return address along with a return form.
- Name of the shipment company and its contact details.
- Personalized message, if any.
How to Create a Packing Slip
1. Choose a template: Download a Word packing slip template if you want a printable document, or an Excel packing slip template if you want to calculate quantities, weights, and totals automatically.
2. Add your branding: Insert your logo, business name, address, website, phone number, and email at the top. A branded packing slip looks professional and builds trust with customers.
3. Enter order and shipping details: Add the order number, order date, ship date, packing slip number, shipping method, tracking number, and the customer’s billing and shipping addresses.
4. List every item: For each product include the SKU or item number, description, quantity ordered, quantity shipped, and any back-ordered quantity. If you pick items from a warehouse, matching this list with your stock report keeps inventory accurate.
5. Add notes and return instructions: Include a short thank-you message, return policy, and a return form or return address so customers know exactly what to do if something is wrong.
6. Check, print, and pack: Double-check the items against the slip while packing, print two copies (one for the package and one for your records), and place the slip in a clear packing-list envelope on the outside of the box or just inside the lid.
Packing slips for manufacturers and wholesalers: If you assemble products from parts, keep your packing slips consistent with your bill of materials (BOM) and material list templates. For walk-in or cash customers who collect goods in person, a business receipt can be given along with the packing slip.
Packing Slip Tips for eCommerce and Small Businesses
Use one template for every order: A consistent packing slip format makes it easier for your team to pick and pack orders quickly and reduces shipping errors.
Show quantity ordered and quantity shipped: When an item is out of stock, clearly mark it as back-ordered so the customer is not surprised and does not raise a complaint.
Add a personal touch: A short thank-you note, a discount code for the next order, or your social media handles turn a simple shipping document into a marketing tool that encourages repeat purchases.
Include clear return instructions: A return form or return address printed on the packing slip saves time for both you and your customers and improves the overall shopping experience.
Know your other shipping documents: A packing slip is different from a bill of lading (the contract between the shipper and the carrier) and a commercial invoice (used by customs to calculate duties on international shipments). For international orders, you may need all three documents.
Frequently Asked Questions (FAQs) About Packing Slips
What is a packing slip used for?
A packing slip lists the items inside a shipment so the receiver, warehouse staff, couriers, and customs officers can check that the package contains the correct products and quantities.
Is a packing slip the same as a packing list?
They are very similar and the terms are often used interchangeably. A packing list is usually more detailed, with weights, dimensions, and carton numbers, and is common in international and freight shipping.
Should a packing slip show prices?
Not necessarily. Many businesses leave prices off the packing slip, especially for gift orders, and show the prices only on the invoice.
Where do I put the packing slip?
Place it inside the box on top of the items, or in a clear adhesive packing-list envelope on the outside of the package so it can be checked without opening the box.
Can I make a packing slip in Excel or Word?
Yes. All 32 templates on this page are editable in Microsoft Word or Excel. Excel templates are best if you want automatic totals, while Word templates are great for simple printable slips.
Are these packing slip templates free?
Yes. Every packing slip template here is free to download, customize, and print for personal or commercial use.
Conclusion
A professional packing slip reduces shipping mistakes, speeds up order checks, and makes returns easier for both you and your customers. Download any of the 32 free packing slip templates in Word and Excel above, add your branding, and include one with every order you ship.
